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Note: If the setting is different from what you see, go here.
Hello! Let me introduce to you how to change your Microsoft Outlook e-mail settings.
Before we continue, I am assuming that you have setup your Microsoft Exchange / Windows Messaging and/or Internet Mail already. If you have not, I strongly recommend (actually this is a must) that you setup MS Exchange and Internet Mail before setting up Microsoft Outlook. Ensure that MS Exchange and Internet Mail are working properly before allowing MS Outlook to become your main e-mail sender and receiver.
There are two sections in MS Outlook that need checking: Services and Options.
Ok, Exchange and Internet Mail are working properly. WOW!
Open Microsoft Outlook and follow the instructions below. Good luck!
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Section 1 - Services
- From the Menu Bar, select Tools and then Services.
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- Note: Your Services settings may be different from what you see below.
- As shown below [Figure 01a], highlight Internet Mail.
- Click Properties button.
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Figure 01a |
- While in General section, under Mail Account, type your ISP mail server name.
- Type your name in Name input box.
- Type your company's name in Organization input box.
- Type your e-mail address in E-mail address input box.
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Figure 1aa |
- Click Servers tab.
- As shown in Figure 1ab below, in Server Information section, type your ISP mail server address in Incoming and Outgoing Mail input boxes.
- In Login Information, select Logon using.
- Type your userID in Account Name box.
- This is one of your chance to type your password in Password input box.
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Figure 1ab |
- Click Connection tab.
- Select I connect manually especially if you are checking your e-mail through Internet Explorer. You may select I use a modem to access my e-mail if you check your mail directly with Outlook. Note: It is ideal to access the internet using your browser or using dial-up networking first to establish connection and then opening Outlook to check your mail.
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Figure 1ac |
- Select Advanced tab.
- Go to Delivery section.
- Make sure there is no check mark in Leave a copy of messages on server checkbox.
- Click Apply and then OK button.
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Figure 1ad |
- Hello again. We are back to Services dialog box.
- Select Delivery tab.
- Check your settings. You should have Personal Folders and Internet E-Mail listed. If this is the case, continue by selecting Addressing tab.
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Figure 1b |
- Under Addressing as shown below, check to ensure that Personal Address Book is listed in all boxes.
- Click Apply and then OK button to finish.
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Figure 1c |
Section 2 - Options
- As shown below [Figure 2], from the Menu Bar, select Tools and then Options.
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Figure 2 |
- Click the General tab. Go to Startup settings section.
- Place a dot in Always use this profile radio button.
- Select either MS Exchange Settings or Internet Mail for your default profile.
- If you want to start in Inbox when opening MS Outlook, select Inbox in Startup in this folder.
- Click Add-In Manager button and see Figure 2aa.
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Figure 2a |
- Check Add-Ins settings as shown below.
- Play it safe. Make sure Exchange Extensions, Mail 3.0 Extensions, and Internet Mail are ticked. Ensure Exchange Extensions and Internet Mail are listed in Add-Ins dialog box. If not, install them.
- Click OK button to close Add-Ins dialog box.
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Figure 2aa |
- Click E-mail tab.
- Check to make sure you have Internet Mail as one of your selections.
- Click Apply and then OK button.
- You are now ready to use your Microsoft Outlook.
- Close Outlook before using it.
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Figure 2b |
